My Dashboard - Operations and Policies

Certificates of Clearance and
Background Checks

Pennsylvania law requires parents, guardians, and other adults who volunteer in any capacity with children, to obtain the same three clearances required of our faculty and staff, which must be updated every 60 months (five years).  Forms are available by clicking the links on this page or through the divisional offices.


Pennsylvania Child Abuse History Clearance: 

Apply Online OR Paper Form to Print and Mail


Pennsylvania State Police Criminal History Record: 

Apply Online OR Paper Form to Print and Mail


Federal (FBI) Criminal History Record: 

Apply Online OR Complete 10-Year Exemption Affidavit (volunteers only - employees must complete full application)


When filling out the Child Abuse History Clearance form, check the “school” block on your form.  Payments for these clearances can be made online by credit card or, if using paper forms, by money order (no cash or personal checks are accepted).


Please note that the state allows an exemption to the FBI Criminal History Record if you've lived in the state of Pennsylvania for 10 years, consecutively.  However, it is still required that you do the Pennsylvania State Criminal History Record and the Certificate of Pennsylvania Child Abuse History Clearance.  An affidavit form can be downloaded here or can be obtained from the Academy's Front Office or divisional offices for those who qualify for this exemption.  This exemption is for volunteers only; employees must proceed with the standard clearance application.

Receipt of the clearances may take up to six weeks or more. Clearances and results of the background checks must be received at school no later than one week prior to serving as a volunteer. Therefore, parents and guardians who intend to volunteer need to allot adequate time for the state to process the paperwork. Parents who arrive separately from students at the location of a field trip (such as visiting during a lunch hour) are still considered chaperones and need to obtain all clearances.

For drivers, this policy applies only to school-designated drivers. Parents, guardians, and students who arrange their own carpools to and from school and to and from athletic and other events are responsible for their own safety and that of the students they transport.

Please contact your division office (Debbie O'Day - EC/LS; George Nagle - MS/US) with any questions.

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Serving Students Preschool - 12th Grade.

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10 Erford Road | Wormleysburg, PA 17043
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